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Manager’s Messages

July 4th Street Faire and Fireworks Spectacular

Mon, 07/04/2022 – 12:00 pm – Mon, 07/04/2022 – 9:30 pm


The Mission Viejo Activities Committee will hold the Annual Street Faire and Fireworks Spectacular on Olympiad between Marguerite and Melinda. The fun begins at noon with live entertainment on the Main Stage and youth bands performing on our Freedom Stage. 

Action Property Management Resident Portal

All members are encouraged to log on and utilize the Action Property Management Resident Portal. Members can review and update your personal account information on the portal, review account information and download a copy of your account ledger, review and download association Board Meeting Minutes, Meeting Agenda’s, Policies and Forms, and Governing Documents as well as the associations yearly budget.


If you have any questions or run into any issues trying to log on to the Resident Portal please contact the Action Property Management Community Care Department for further assistance. They can be reached by calling 949-450-0202 or emailing communitycare@actionlife.com.

California Approves New Water Restrictions Amid Worsening Drought

According to the New York Times published on May 25, 2022:

Ten months ago, Gov. Gavin Newsom called for Californians to voluntarily cut water consumption by 15 percent. But that goal remains far off — water use has come down less than 4 percent — and the state’s drought has only been getting worse.

So state officials on Tuesday adopted emergency regulations aimed at delivering the most drastic statewide cuts to address the drought thus far.

The rules require local water agencies to reduce water use by up to 20 percent and prohibit any watering of ornamental lawns at businesses and other commercial properties. Officials earlier this year announced penalties for watering yards after a rainstorm.

Newsom warned that without significant reductions this summer, the state could enact even more cuts. In the previous drought, Jerry Brown, the governor at the time, ordered a mandatory 25 percent across-the-board reduction in urban water use.

“California is facing a drought crisis and every local water agency and Californian needs to step up on conservation efforts,” Newsom said in a statement on Tuesday. “We all have to be more thoughtful about how to make every drop count.”

What exactly are the new regulations?

Two main provisions will most affect Californians:

The rules ban anyone from irrigating ornamental lawns at commercial and industrial properties with potable water. That doesn’t include your house’s yard, parks or sports fields, but it does include decorative turf at businesses and in common areas of housing subdivisions.

Second, each local water supplier must, by June 10, adopt rules aimed at cutting water usage by 10 to 20 percent.

What new rules will my local water agency implement?

Most local water suppliers have contingency plans for water shortages, devised to account for up to six levels of action depending on the severity of the shortage.

Water regulators are calling for suppliers to adopt Level 2 of the plan, which is intended for a shortage of 10 percent to 20 percent.

What new rules will my local water agency implement?

Most local water suppliers have contingency plans for water shortages, devised to account for up to six levels of action depending on the severity of the shortage.

Water regulators are calling for suppliers to adopt Level 2 of the plan, which is intended for a shortage of 10 percent to 20 percent. Actions could include limiting landscape irrigation to two days a week, requiring covers for pools and allowing restaurants to serve water only upon request.

Exactly which restrictions will be implemented in your city depend on what your local supplier has laid out in its plan.

Whom do the rules affect?

Before the new regulations were adopted on Tuesday, about half of California’s population was under water restrictions implemented by local agencies, according to the governor’s office.

These include the Metropolitan Water District of Southern California’s recent sweeping limits on outdoor watering. With the latest statewide mandates, every urban area throughout the state will be covered by a local plan for reducing water use. In other words, if you haven’t felt any cuts yet, you will soon.

Please refer to the Santa Margarita Water District Executive Order B-29-15 State of Emergency Due to Severe Drought Conditions Economic Impact Analysis. Also check their website and pay attention to any notices with restrictions mailed out to you in the near future.


7-Year Galvanized Pipe Removal & Replacement Project and Pressure Regulator Install Project

For the past several years the Landscape Committee, former Water Conservation Sub Committee and Board of Directors have continued to discuss water conservation and monitor water usage, the failing galvanized pipe irrigation systems on the slopes as well as the high static pressure in the irrigation lines resulting in continued line breaks, sprinkler breaks, and valve issues. Back in January 2020, the Board of Director signed a proposal with Monarch Environmental to perform an irrigation audit analysis/assessment on approximately 17 water meters. Monarch Environmental is a third-party consultant company whose employees are Horticulturists, ISA certified and ASCA Registered Consulting Arborists and certified Water Managers who leverage their experience to promote quality through accountability. In May 2020, Monarch Environmental provided the Landscape Committee and Board of Director with a 36-page detailed report titled “Galvanized Piping Replacement Review & Irrigation Field Review of Irrigation Water Meters with The Highest Usage” outlining their findings and expert opinions based on their evaluation of all 17 water meters. Their overall findings of all the systems can be summarized as follows:

“The galvanized lines, main and lateral, are all in need of replacement. Irrigation maintenance and oversight needs to improve. Plant maintenance around the irrigation systems need to account for marginal to poor coverage and contributes to water waste. These factors contribute most to water waste of the irrigation systems.

In regards to the galvanized lines, two major factors are contributing to their increasing failures. Sitting on damp soil and the pipes themselves being irrigated with recycled water, which is known to have a higher salinity than potable water. The higher salinity or recycled water amplifies the degradation of galvanized piping, both internally and externally. Sitting on the soil with little chance of drying out because of the plant canopy, increases the amount of time the water reacts to corrode the piping, decreasing lifespan. A combination of all of the environmental factors makes galvanized piping the least desirable option as currently installed and the most prone to site-wide failures over time.

Improper irrigation maintenance has also contributed to the increased consumption of water over time. With nearly every zone observed, improvements could be made to decrease the amount of water used while keeping the plant materials in acceptable conditions. “

Monarch Environmental provided the following recommendations that they felt would help achieve a greater savings of water and water dollars while achieving optimum water usage for desirable plant health:

  • Replacement of all galvanized irrigation lines
  • Implementation of a water management program
  • Installation of irrigation flow meters
  • Proper sprinkler head selection, installation and maintenance
  • Estimate of Irrigation water waste

Monarch Environmental was also tasked with reviewing galvanized conversion retrofit proposals submitted by ParkWest and work performed by ParkWest to ensure the scope of work presented was sufficient, there was reasonable, fair pricing and the service performed met industry leading standards. Ongoing reports were provided to the Landscape Committee and Board of Directors throughout the year 2021 up until January 2022.

In November 2021, Monarch Environmental provided a detailed report titled “MVEA Controller and Point of Connection Inspection”. Their report included a detailed breakdown of 93 controllers and their static PSI. Some controllers they were unable to test for various reasons. In general, any mainlines with greater than 80 psi have mainline pressure regulation installed at the point of connection. Spray heads are recommended to operate at 30 psi and the 3/4″ gear drive rotors used on the slopes are recommended to operate at 45 psi with a maximum recommended inlet pressure of 70 psi. The report showed 50 controllers had a static psi of over 100. On May 4, 2022, ParkWest provided a “Irrigation Systems Inventory and Pressure Table Report” that showed 50 controllers still had a static psi ranging from 90-188.

In 2021, the Board of Directors worked together with the contracted Reserve Analyst to put together a 7-year galvanized pipe replacement plan that would be funded out of the associations Reserve account. This plan was discussed in detail at a Special Meeting held on August 4, 2021 and then approved by the Board of Directors back on August 23, 2021 when they accepted the 2022 Reserve Study as written. The 2022 Reserve Study included a 30 -year Projection Report, Annual Expenditure Detail as well as Component Detail Reports. For the purpose of the analysis, it was determined at that time by the Board of Directors and Landscape Committee that approximately 10-12 controllers with galvanized piping would be replaced each year for the next 7 years and that this component would be evaluated by the Board of Directors on an annual basis and modified as required. The association also learned back in 2021, that several of the association’s irrigation controllers lacked certain “points of connection” assemblies such as pressure regulators, wye strainers, flow sensors, etc. So, the estimated expense was then incorporated into the 2022 Reserve Study as a budgeted item needing to be addressed in the year 2022. A copy of the 2022 Reserve Study can be requested by contacting Action Property Management.

Reserve funds take time to grow and Reserve funds are meant to be spent. The Board has a responsibility to protect, maintain, and enhance the assets of the association, and that requires a multi-year perspective. Inaction can often lead to bigger problems. The definition of Percent Funded is: “The ratio, at a particular point in time related to the fiscal year end, of the actual (or projected) reserve balance to the fully funded balance, expressed as a percentage. While percent funded is an indicator of an association’s reserve fund size, it should be viewed in the context of how it is changing due to the association’s reserve funding plan in light of the association’s risk tolerance.” Percent funded takes into account how much money the association currently has in reserves compared with how much the association should have in reserves at that given time. Essentially, percent-funded tells you how well the reserve fund has “kept pace” with the deterioration and aging of the reserve components. As components age, the reserve balance should increase to offset that deterioration. You may have noticed the 99.71% reserve percent funded in 2021 dropped down to 35.44% in 2022. There are many factors that contribute to the current financial status of the association. Failure to collect sufficient reserve contribution from owners to cover the future expense of galvanized pipe replacement or points or connection assembly could have been a significant factor resulting in the overall drop in percent funded in the year 2022. Although the percent funded dropped, the association and Board of Directors should stay focused on the multi-year plan. The Reserve Funding Plan is the recommended action plan by which the association provides income to the reserve fund to offset the ongoing common area deterioration. A well-crafted funding plan will provide adequate reserves to repair and replace each component on time. The funding plan should be fiscally responsible. Board members are obligated to act in a fiscally accountable manner, making responsible, informed plans to maintain, protect, and enhance the assets of the association.

With that said, there are a total of 94 controllers in the association. Out of those 94 controllers, 16 controllers with galvanized pipe have already been replaced (5 proposals approved back in 2020 & 11 proposals approved back in 2021). On May 16, 2022, the majority Board of Directors approved 5 more proposals for galvanized pipe replacement. The majority Board of Directors also approved a proposal to install 54 pressure regulators on 54 controllers with a static pressure exceeding 90 and install 7 wye strainers and 4 quick coupling valves. The total cost of all of the approved proposals came to $533,632.64. ParkWest gives MVEA an annual partnership incentive credit. This year the total incentive credit is $30,000.00. Back on February 17, 2022, the Board of Directors decided to allocate the $30,000 partnership incentive credit towards galvanized pipe replacement which will then reduce the total overall cost mentioned above. According to the 2022 Reserve Study Annual Expenditure Detail Report the following funds were allocated to be spent this year:

Galvanized Pipe Removal- 2022 $405,000.00

Point of Connection Assemblies- 2022 $155,000.00

Sub Total $560,000.00

The reason this information is being shared with the membership is so all members have a better understanding of how funds are being spent and what decisions are being made by the MVEA Landscape Committee and Board of Directors. Members are encouraged to attend the monthly Board of Director General Session Meetings. General Session begins at 7:00pm. Meetings are held at the Norman P. Murray Center. If you have any questions, please don’t hesitate to reach out to Senior Community Manager, Tiffany Kaldenbach by calling Action Property Management or emailing tkaldenbach@actionlife.com.

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